White Label Leather Journal Manufacturing: Complete Process Guide
Want to launch your own leather journal brand without building a manufacturing facility? This guide explains exactly how white label manufacturing works at Hibrkraft, from initial consultation to global shipping. We are a government-recognized Indonesian workshop serving stationery brands, Etsy sellers, and entrepreneurs worldwide.
PT Hibrkraft Kreasi Indonesia | Ekraf Unggulan Jawa Barat | 85-95% On-Time Delivery
What You Will Learn in This Guide
Jump to any section that interests you.
- What is White Label Manufacturing?
- Who is Hibrkraft? (Trust & Credentials)
- The 6-Step Process Overview
- Step 1: Initial Consultation
- Step 2: Design Development
- Step 3: Sample Production
- Step 4: Mass Production
- Step 5: Packaging & Retail Readiness
- Step 6: Final Inspection & Shipping
- Week-by-Week Timeline
- What We Need From You
- Common Mistakes to Avoid
- White Label vs Bulk Order
- Why Partner With Hibrkraft
- Visit Our Workshop
- Frequently Asked Questions
What is White Label Manufacturing?
White label manufacturing is a business arrangement where one company produces goods that another company sells under its own brand name. In the context of leather journals, white label means you design the product, we manufacture it, and you sell it as if you made it yourself. Your customers never know Hibrkraft exists.
This is different from simply adding your logo to an existing product. With white label, you have creative control over the design, materials, binding style, paper type, and packaging. We become your invisible production partner, handling everything from sourcing materials to quality control to shipping.
Key Characteristics of White Label:
- Your unique design: Not a stock product with your logo stamped on it. A product designed specifically for your brand.
- Complete anonymity: No Hibrkraft branding anywhere. No hidden tags, stamps, or marks.
- Full creative control: You decide leather type, color, paper, binding, size, and every detail.
- Scalable production: Start with 100 units, scale to thousands as your brand grows.
- Your intellectual property: The design belongs to you. We can sign NDA to protect it.
White label is ideal for entrepreneurs who have a brand vision but lack manufacturing capability, Etsy sellers who have outgrown handmaking each piece themselves, stationery brands expanding their product line, and retailers wanting exclusive products competitors cannot source.
White Label vs Private Label vs Bulk Order
| Type | Definition |
|---|---|
| White Label | Your unique design, manufactured by us, sold under your brand |
| Private Label | Same as white label (terms often used interchangeably) |
| Bulk Order | Our existing design with your logo added |
Not sure which is right for you? See our comparison guide.
Who is Hibrkraft? Your White Label Partner
Before entrusting your brand to a manufacturer, you should know who we are and why we are qualified.
Legal Entity & Leadership
PT Hibrkraft Kreasi Indonesia is a legally registered Indonesian company (Perseroan Terbatas) based in Cileungsi, Kabupaten Bogor, West Java. We are not an informal home business. We are a structured manufacturing operation with legal accountability.
Founder: Ibrahim Anwar serves on the Komite Tetap Bidang Ekonomi Kreatif KADIN (Permanent Committee for Creative Economy at the Indonesian Chamber of Commerce) and is active in Ekonomi Kreatif Kabupaten Bogor. This involvement in national and regional creative economy policy means we understand both the craft and the business of manufacturing.
Our workshop operates with up to 9 skilled craftsmen, combining traditional hand-binding techniques with modern equipment including laser engravers, industrial sewing machines, and embossing presses. We source leather from established Indonesian tanneries in Magelang, Garut, and Malang.
Government Recognition & Awards
- Ekraf Unggulan Jawa Barat — Featured Creative Economy of West Java, recognizing consistent quality and innovation
- UMKM Juara Jabar — West Java SME Champion program participant
- Mitra Parekraf — Official partner of Ministry of Tourism and Creative Economy
- Juara Event Udunan 2020 — Provincial competition winner with Rp 500,000,000 investment award
These recognitions are not purchased certifications. They represent government validation of our business practices, product quality, and contribution to Indonesia’s creative economy. When you partner with Hibrkraft, you partner with a recognized, legitimate operation.
See more: Media Mentions | Customer Reviews | User Gallery
The Complete White Label Process: 6 Steps
From your first message to products in your warehouse. Here is exactly what happens at each stage.
1
Timeline: 1-3 days
Initial Consultation & Vision Alignment
Every white label project begins with understanding your vision. This is not a sales call where we push products. This is a discovery conversation where we listen.
What Happens:
You contact us via WhatsApp or Zoom. Our admin connects you with the workshop owner for substantive discussion. We ask about your brand, your target customers, your design ideas, your quantity needs, and your timeline. We want to understand not just what you want to make, but why you want to make it and who will buy it.
Based on this conversation, we assess whether we are the right fit. If your needs require something outside our capability, we tell you honestly rather than overpromising. If we can help, we provide initial pricing estimates and propose a realistic timeline.
Your Role:
- Share your brand story and target market
- Describe your product vision (even rough ideas are fine)
- Provide reference images or inspiration if available
- Specify quantity requirements and budget range
- Communicate any deadline constraints
What You Receive:
- Requirements Document summarizing our discussion
- Initial Quote with price range based on your specifications
- Proposed Timeline from design to delivery
- Honest assessment of feasibility
Our philosophy: Discuss thoroughly upfront. We would rather spend extra time in consultation than face misunderstandings during production. Most problems in manufacturing come from unclear requirements at the beginning.
2
Timeline: 1-2 weeks
Design Development & Material Selection
This is where your vision becomes tangible. Our team translates your ideas into detailed design specifications.
What Happens:
We create digital mockups showing your journal design from multiple angles. These mockups include leather color, branding placement, binding style, paper layout, and closure mechanism. We present options where decisions need to be made.
Simultaneously, we curate material samples based on your requirements. If you specified full grain leather in tan color, we source swatches from our suppliers. If you want specific paper weight or texture, we prepare samples. You can request physical swatches shipped to you before committing.
File Formats We Accept:
- Vector (preferred): AI, EPS, PDF, CDR
- Raster (minimum 300 DPI): PNG, JPG, TIFF
- Design files: PSD, Figma exports
Vector files produce the best results for debossing, embossing, and laser engraving. If you only have raster images, we can often convert them, but quality depends on resolution.
Your Role:
- Provide brand assets (logo files, color codes, fonts)
- Review mockups and provide feedback
- Approve or request revisions on design direction
- Select materials from options presented
What You Receive:
- Digital mockups with multiple views
- Material swatches (physical samples available)
- Branding placement options
- Revised specifications based on your feedback
Bonus: We also offer product naming and positioning consultation. If you are unsure how to position your journal in the market, we can share insights from our experience working with brands worldwide.
3
Timeline: ~1 week + shipping
Sample Production & Approval
This is the most important step. Before we produce hundreds or thousands of units, you hold a physical prototype in your hands.
What Happens:
Our craftsmen produce a single unit (or small batch if you request) that represents exactly what mass production will deliver. This is not a rough mockup. This is a production-quality sample made with the same materials, techniques, and attention that every unit will receive.
We photograph the sample from multiple angles before shipping so you can preview it. Then we ship the physical sample to your address. You can touch the leather, feel the paper, test the binding, evaluate the branding quality, and assess overall craftsmanship.
Sample Fee & Iterations:
- Deposit: $50 (applies toward your production order)
- Revisions: 3 free sample iterations included
- Shipping: Client pays shipping cost for each sample
The $50 is not lost money. It becomes credit toward your first production order. We include 3 revision rounds because getting the sample perfect is more important than rushing to production.
Your Role:
- Pay sample deposit to begin production
- Evaluate physical sample thoroughly
- Document any issues or desired changes
- Approve sample or request revision
What You Receive:
- Production-quality physical prototype
- Photo documentation before shipping
- Up to 3 revised samples if needed
- Written approval form for final sign-off
Critical: Mass production only begins after you provide written approval. We never proceed without your explicit confirmation that the sample meets your expectations. Take your time. Test the sample with your target customers if needed.
4
Timeline: 2-4 weeks
Mass Production & Quality Control
With your approval secured, our workshop transforms into your dedicated production facility.
What Happens:
Production begins with material sourcing. We order leather, paper, thread, hardware, and packaging components in quantities matching your order. Our team then moves through systematic production phases: cutting, preparation, assembly, branding, binding, and finishing.
Even at scale, every journal passes through craftsman hands. Machines assist with precision tasks like laser cutting and consistent stitching, but human judgment handles the quality-sensitive work. Each unit receives individual attention, not assembly-line anonymity.
Production Timeline by Quantity:
- 50 units: Approximately 2 weeks
- 100-200 units: Approximately 3 weeks
- 500 units: Approximately 4 weeks
- 1,000+ units: Custom timeline based on capacity
Our monthly capacity is approximately 2,000 units. For orders exceeding this, we provide realistic multi-batch timelines rather than overcommitting.
Quality Control Process:
We implement 100% individual inspection—not statistical sampling. Every single unit is checked before packaging:
- Leather surface inspection for defects or inconsistencies
- Stitching alignment and thread tension verification
- Binding integrity and page attachment testing
- Branding quality check (deboss depth, foil adhesion, print clarity)
- Overall assembly and finish evaluation
Defective units are set aside, not shipped. We remake rather than compromise.
Communication During Production:
- Milestone updates: Notification at each major phase completion
- On-demand access: You can request status anytime via WhatsApp
- Photo/video documentation: Available upon request
- Workshop visits: International clients are welcome to visit during production
5
Timeline: Included in production
Packaging & Retail Readiness
A premium product deserves premium presentation. We ensure your journals arrive ready to sell.
Packaging Options:
- Basic (included): Individual poly bag protection for shipping safety
- Sleeve: Paper or cardstock sleeve with your branding, wrapping the journal
- Pouch: Fabric or leather drawstring pouch—becomes a bonus product for customers
- Box: Rigid or folding boxes with custom printing for full retail presentation
- Wooden Box: Premium option for luxury positioning (see wooden box options)
Retail-Ready Add-Ons:
- Barcode labels (UPC/EAN) applied to packaging
- Product information cards or inserts
- Hang tags with your branding
- Care instruction cards
- Thank-you cards or promotional inserts
Product Photography:
Need professional product photos for your website or marketplace listings? We offer product photography as an additional service. Not included in standard pricing, but available at reasonable rates. Ask during quotation if interested.
What This Means For You:
Products arrive at your warehouse ready for immediate sale. No repackaging, no additional assembly, no delays before launch. Unbox, photograph (or use ours), list, sell.
6
Timeline: 5-10 business days
Final Inspection & Global Shipping
The final step before your products leave our workshop.
Final Quality Check:
Before packaging for shipment, every unit undergoes final inspection. We verify that what we ship matches the approved sample. Any unit that does not meet standard is held back. We photograph the packed shipment for your records.
International Shipping:
- Primary carrier: DHL Express (reliable tracking, customs support)
- Export documentation: Handled by our trusted logistics partner
- Shipping time: 5-10 business days depending on destination
- Customs duties: Your responsibility (we declare accurate values)
Countries We Have Shipped To:
- Canada
- Germany
- Netherlands
- United Arab Emirates
- And more—we ship worldwide
What You Receive:
- Final quality report with photo documentation
- Shipping tracking number
- Export documentation copies
- Delivery confirmation notification
After Delivery:
Our relationship does not end at delivery. If you find any defective units, document with photos and contact us. We replace defective units free of charge. You pay only shipping for replacements. We stand behind our work.
Week-by-Week Timeline: What to Expect
A typical white label project for 100-200 units takes 8-12 weeks. Here is the transparent breakdown.
| Week | Phase | What Happens | Your Action Required |
|---|---|---|---|
| Week 1 | Consultation | Discovery call, requirements gathering, initial quote | Share brand info, approve quote |
| Week 2-3 | Design | Mockup creation, material selection, design revisions | Provide assets, review mockups, feedback |
| Week 4 | Sample Production | Physical prototype created in workshop | Pay $50 sample deposit |
| Week 5 | Sample Review | Sample shipped to you, you evaluate | Review sample, approve or request revision |
| Week 6-9 | Mass Production | Full order manufactured, QC performed | Pay 50% production deposit |
| Week 10 | Packaging | Final packaging, retail-ready preparation | Confirm shipping address |
| Week 11-12 | Shipping | Final QC, shipment via DHL | Pay remaining 50%, receive goods |
Note: Timeline varies based on order complexity and quantity. Smaller orders (50-100 units) may complete faster. Larger orders (500+) require additional production time. We provide personalized timeline in your quotation.
What We Need From You
A successful white label partnership requires preparation on your end. Here is your checklist.
Before We Start:
- Brand guidelines: Logo files (vector preferred), brand colors (hex codes), fonts if specific
- Design direction: Reference images, inspiration, or rough sketches of what you want
- Target market description: Who will buy this? What price point? What use case?
- Quantity estimate: Initial order size and potential future volume
- Budget range: Helps us recommend appropriate materials and options
- Timeline requirements: Any launch dates or deadlines we should know about
During the Project:
- Responsive communication: Reply to questions within 1-2 business days to keep project moving
- Clear feedback: When reviewing mockups or samples, be specific about what needs changing
- Timely payments: Deposits and payments made according to agreed schedule
- Decision-making authority: Ensure the person communicating can approve changes
- Realistic expectations: Handcraft takes time; quality cannot be rushed
What You Do NOT Need:
- Manufacturing expertise (that is our job)
- Finished designs (we help develop them)
- Knowledge of leather or bookbinding (we guide you)
Common Mistakes to Avoid
Learn from others. These are the pitfalls we have seen derail white label projects.
1. Rushing Sample Approval
Some clients approve samples quickly without thorough evaluation, then discover issues after mass production begins. Take your time. Show the sample to colleagues or test customers. Sleep on it. The sample phase exists to catch problems before they multiply by hundreds.
2. Low-Resolution Logo Files
A small JPG pulled from your website will not produce crisp debossing or engraving. Vector files (AI, EPS, PDF) are ideal. If you only have raster images, ensure they are at least 300 DPI at the actual size they will be used. Poor input = poor output.
3. Underestimating Shipping Time
International shipping adds 5-10 business days after production completes. Customs processing can add more. If you have a product launch date, work backward and add buffer time. Do not assume products will arrive the day after we ship.
4. Ignoring Customs Duties
Import duties and taxes in your country are your responsibility. We declare accurate values on customs forms. Research your country’s import regulations for leather goods before ordering. Factor this cost into your pricing calculations.
5. Changing Specifications Mid-Production
Once mass production begins, changes are difficult and expensive. Materials have been ordered, patterns cut, branding tools prepared. Major specification changes mid-production may require starting over. Finalize everything during the sample phase.
6. Not Visiting the Workshop
If you are ordering significant quantities or building a long-term partnership, consider visiting our workshop in Cileungsi, Bogor. See production firsthand. Meet the craftsmen. Build relationship. International clients are welcome and encouraged to visit.
White Label vs Bulk Order: Which is Right for You?
Choose the path that matches your business goals.
| Factor | White Label | Bulk Order |
|---|---|---|
| Design | Your unique design, created from scratch | Our existing designs from catalog |
| Branding | 100% your brand, no Hibrkraft marks | Your logo added to our design |
| MOQ | 100 units minimum | 50 units minimum |
| Timeline | 8-12 weeks (includes design development) | 4-6 weeks (existing designs) |
| Investment | Higher upfront (design + sampling) | Lower upfront (simpler customization) |
| Exclusivity | Your unique product (discuss exclusivity terms) | Others can order same base design |
| Best For | Brand builders, Etsy sellers, exclusive retailers | Corporate gifts, events, promotions |
Why Partner With Hibrkraft?
Numbers and facts that demonstrate our reliability.
85-95%
On-Time Delivery Rate
We solved the biggest pain point in overseas manufacturing: timeline delays. Our improved processes and realistic commitments mean your products arrive when promised.
50-70%
Repeat Client Rate
The majority of our white label clients return for additional orders. This retention rate reflects satisfaction with quality, communication, and reliability.
5+
Years Longest Partnership
Our longest white label client relationship spans over 5 years of continuous collaboration. We build partnerships, not transactions.
What Makes Us Different:
- Direct owner communication: No layers of account managers. You talk to decision-makers.
- Strategy consultation included: We help with product positioning, not just manufacturing.
- Workshop visits encouraged: Come see production. Build trust through transparency.
- Government-recognized: Ekraf Unggulan, UMKM Juara, Mitra Parekraf—validated quality.
- Handcraft at scale: Every unit passes through skilled craftsman hands.
Supported Communication:
- Languages: English, Bahasa Indonesia
- Channels: WhatsApp (primary), Zoom, Email
- Response time: Within 24 hours on business days
- Time zone: WIB (GMT+7), flexible for international calls
We understand international business communication. Language barrier is not an issue.
Visit Our Workshop
Seeing is believing. We encourage all serious white label partners—especially international clients—to visit our workshop before or during production.
What You Can Do Here:
- Tour the production facility
- Meet the craftsmen making your products
- Inspect materials and samples in person
- Discuss project details face-to-face
- Build relationship that strengthens partnership
Cannot Visit in Person?
We offer virtual workshop tours via Zoom. See our facility, meet the team, and ask questions—all from your office or home.
Location: Cileungsi, Kabupaten Bogor, West Java, Indonesia
Search “Hibrkraft Kreasi Indonesia” on Google Maps
Ready to Build Your Brand?
You have read the complete process. You understand what to expect, what we need, and how we work. If this sounds like the partnership you are looking for, the next step is a simple conversation.
Frequently Asked Questions About White Label Manufacturing
What is the minimum order quantity (MOQ) for white label?
100 units minimum for white label projects with custom design development. This MOQ ensures the design development, sampling, and production setup costs are justified. For international/export orders, 100 units is also our minimum to make shipping costs reasonable per unit.
Need fewer units? Visit our custom notebook page for individual orders, or consider bulk ordering with our existing designs (50 unit minimum).
How much does white label manufacturing cost?
Pricing depends on specifications. For genuine leather journals (baseline A5 size):
- 100 units: approximately $25 per unit
- 500 units: approximately $20 per unit
- 1,000 units: approximately $20 per unit
- 5,000 units: approximately $15 per unit
PU (synthetic) leather is approximately 50% cheaper. Final pricing varies based on leather type, binding method, paper choice, branding complexity, and packaging. Sample development starts at $50 deposit (applied to production order).
How long does a white label project take?
Typical timeline for 100-200 units: 8-12 weeks from initial consultation to delivery.
Breakdown: Consultation (1 week) → Design development (1-2 weeks) → Sample production (1 week) → Sample shipping & review (1-2 weeks) → Mass production (3-4 weeks) → Shipping (1-2 weeks).
Smaller orders may complete faster. Larger orders (500+) require additional production time. We provide personalized timeline in your quotation.
What file formats do you accept for logos and designs?
Vector formats (preferred): AI, EPS, PDF, CDR — these produce the best results for debossing, embossing, and laser engraving.
Raster formats: PNG, JPG, TIFF — minimum 300 DPI at actual use size.
Design files: PSD, Figma exports accepted.
If you only have low-resolution images, we can sometimes convert them, but quality depends on the original file.
Will Hibrkraft branding appear on my products?
No. For white label orders, we completely remove all Hibrkraft branding. No hidden tags, stamps, or marks anywhere. Your products appear 100% as your manufacture. Your customers will never know we made them.
Will you sign an NDA to protect my design?
Yes. We respect that your designs are your intellectual property. If you require a Non-Disclosure Agreement, we are prepared to sign one to protect your design specifications, branding, and business information.
Will you sell my design to my competitors?
Honest policy: We may produce similar designs for other clients. However, we commit to informing both parties if designs are substantially similar. We believe in transparency over secret competition. If true design exclusivity is critical for your brand, discuss exclusive licensing terms with us during negotiation.
Can I visit your workshop?
Yes, encouraged! We welcome international clients to visit our workshop in Cileungsi, Bogor, West Java. Tour the facility, meet craftsmen, inspect materials, discuss projects face-to-face. If you cannot visit in person, we offer virtual tours via Zoom.
Can I supply my own materials (leather, paper, etc.)?
Yes, with prior confirmation. If you have specific leather, paper, or other materials you want us to use, discuss logistics and compatibility with us during the planning phase. We need to verify the materials work with our production processes.
What is your on-time delivery rate?
85-95% on-time delivery. We solved the biggest pain point in overseas manufacturing—timeline delays—through improved processes and realistic commitments. We do not overpromise. When we give you a timeline, we meet it.
How many of your clients come back for repeat orders?
50-70% of our white label clients return for additional orders. This retention rate reflects satisfaction with quality, communication, and reliability. Our longest client partnership spans over 5 years.
Can I get product photography of my finished products?
Yes. We offer product photography as an additional service—not included in standard pricing, but available at reasonable rates. Useful for e-commerce listings, marketing materials, and social media. Ask during quotation if interested.
What if I need to change the design during production?
Major specification changes after mass production begins are difficult and expensive. Materials have been ordered, patterns cut, branding tools prepared. Changes may require starting over with additional cost and time.
Solution: Finalize everything during the sample phase. We include 3 free sample iterations specifically so you can perfect the design before committing to production.
Do you work with international clients?
Yes. We have shipped to Canada, Germany, Netherlands, United Arab Emirates, and more. We communicate in English, handle export documentation through our logistics partner, and ship via DHL Express. International business is part of our regular operation.
What payment methods do you accept?
Sampling: $50 deposit, 100% upfront
Production: 50% deposit to begin, 50% balance before shipping
Methods: Bank transfer (Indonesian banks for domestic, international wire for overseas), PayPal for international clients
What if I receive defective products?
We replace defective units free of charge. Document issues with photos, contact us, and we produce replacements at our cost. You pay only shipping for replacement delivery. We inspect 100% of units before shipping, so defects are rare, but we stand behind our work.
Do you help with product naming or positioning strategy?
Yes. We offer product naming and market positioning consultation as part of our partnership. If you are unsure how to position your journal in the market, we share insights from our experience working with brands worldwide. This is included—not an extra fee.
Is there a rush order option?
We prioritize quality over speed. Handcraft cannot be rushed without compromising results. However, for urgent needs, discuss your timeline with us during consultation. We may be able to prioritize your order depending on current production schedule, but we will not sacrifice quality for speed.
How do I track my order progress?
We provide milestone-based updates at each major phase completion, plus on-demand access—you can request status anytime via WhatsApp. Photo and video documentation available upon request during production.
Your Brand Journey Starts Here
You have read our complete white label process guide. You understand exactly what happens from first contact to final delivery. You know our credentials, our track record, and our values.
If you are ready to launch your own leather journal brand with a government-recognized Indonesian manufacturer as your production partner, the next step is a simple WhatsApp message.
Tell us about your brand, your product vision, and your goals. We will respond honestly whether we can help and how.
PT Hibrkraft Kreasi Indonesia
Ekraf Unggulan Jawa Barat | UMKM Juara Jabar | Mitra Parekraf
Workshop: Cileungsi, Kabupaten Bogor, West Java, Indonesia
Media Mentions | Reviews | Customer Gallery
